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Accounting Specialist II

Location : Ocala
Job Type : Regular
Reference Code : 10814221
Hours : Full Time
Required Years of Experience : 3
Required Education : High School Diploma/GED
Travel : No
Relocation : No

Job Description :
Job DescriptionProvides highly skilled bookkeeping, accounts maintenance, and administrative support for the programs of the department. Performs a variety of duties of a moderately complex nature. Employees perform essential functions as outlined herein according the department, division, or functional assignment area.

ESSENTIAL FUNCTIONS
The following statements describe the principal functions of this job and its scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the work load.


  • Processes all invoices for accounts receivable, maintain an accounts receivable payable ledger of all accounts in computer.

  • Processes cash receipts, maintains an accounts receivable ledger of all activity in the computer.

  • Receives and resolves all account receivable complaints, ensures complaints and inquiries are handled in a professional manner.

  • Balances account receivable ledgers monthly.

  • Processes request for refunds.

  • Enters revenue transmittals and prepares a monthly revenue generated report.

  • Maintains performance bonds and letters of credit for commercial and franchise haulers including calculating increases and notifying haulers and commercial customers of any increase in bonds or letters of credit.

  • Use of PC Scale program and Auto Scale 2000 to perform entry of manual scale tickets, invoicing, statements, adjustments, and material and tonnage reports as required.

  • Prepares, researches, maintains, and monitors all account and customer information for invoicing and balancing.

  • Prepares payroll for the department, maintains Kronos program to guarantee hours worked, vacations, etc. Answers employee questions regarding vacation, FMLA, sick leave, insurance program and other pertinent information for approximately 60 personnel.

  • Prepares miscellaneous invoices for ferrous scrap metal, lead acid batteries, textiles, cash shortages from scale house, and interdepartmental work orders (for delivery & pickup)

  • Reviews scale house transaction tickets and totals of all scale house cash receipts to confirm cash totals and reports are accurate.

  • Synchronizes daily scale house cash deposits, payments, credits and adjustments with finance department.

  • Researches and gathers data and prepares monthly spreadsheet for residential tonnage and per unit price residential units, yard waste, and metal, lead acid batteries, gas to energy projects and used oil.

  • Reconciles single stream recyclable tonnage through direct communication with vendor and dispatch personnel.

  • Receives payments, processes and maintains tracking for non-assessed resident annual permit applications for eighteen recycling convenience centers in Marion County.

  • Communicates with PC Scale vendor to resolve software issues.

  • Gathers and prepares data for internal and external auditors.

  • Performs and/or supervises the annual audit of the garbage franchise haulers curb-side customer listing.

  • Responsible for the issuance, tracking, and renewals of Non-Assessed Resident Permit Program.

  • Must serve as Scale Operations Specialists or Scale Operations Crew Leader when necessary. Ability to produce PC Scale required monthly reports for administration and FDEP.

  • Supports daily approval tasks of Budget Coordinator during absences.

  • Provides information within scope of knowledge or refers customers to appropriate individuals.

  • Responds to telephone inquiries from the public, commercial and private businesses and other departments regarding accounting issues or when information requested is specifically provided and known, such as from published records, specific deliveries and procedures, and calendar of events, or within established guidelines.

  • Practice a safety first policy in the work environment. Adheres to established safety and health policies and procedures to ensure a safe environment for customers, other employees, and self


SECONDARY FUNCTIONS 
Performs other duties as assigned
 
CUSTOMER SERVICE
This is a front line position for providing excellent customer service. Personal contact with other employees of the unit, other departments within the County, citizens, and customers of the department. Service is provided in person or by phone contact.

SUPERVISION
This position has no supervisory responsibilities.
Required Qualifications :
Requirements: 



  • High School education or GED.

  • Three (3) years progressively knowledgeable and skilled bookkeeping and accounts maintenance experience or training, demonstrating broad knowledge and practical experience with personal computers, standard application packages, modern office technologies, and customer service; or an equivalent combination of education and experience.

  • Valid Florida Driver's License for required travel



 


JOB SKILLS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, and ability required.

Language Skills


  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

  • Ability to write routine reports and correspondence.

  • Ability to speak effectively with customers or employees of organization.

  • Ability to work efficiently and accurately in an atmosphere of frequent interruptions

  • Ability to prioritize to meet established deadlines


 Mathematical Skills


  • Ability to calculate figures and amounts such as discounts, interest, commissions, percentages and volume.

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.

  • Ability to compute rate, and percent and ability to draw bar graphs.


Problem Solving Ability


  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Ability to interpret a variety of instructions in written, oral, diagram, or schedule form.

  • Interprets complex and detailed technical data.

  • Can explain records, procedures to others as lead worker.

  • Studies manual work process to determine most effective methods for essential tasks.


 Specialized Skills and Abilities


  • Ability to work efficiently and accurately in an atmosphere of frequent interruption.

  • Ability to maintain records, logs, and computer programs relating to all accounts payable and accounts receivable information.

  • Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.

  • Working knowledge of computers and other office equipment.

  • Organizational skills and ability to prioritize to meet established deadlines.

  • Ability to work independently and to carry out assignments to completion with minimum instructions, adhere to prescribed routines and practices, maintain records, and to make reports requiring accuracy.

  • Ability to remain calm in stressful situations. 


Machines and Equipment


  • This employee will be required to operate a computer, calculator, telephone, fax machine, copy machine, and other general office equipment in the completion of the tasks of the position.


Work Schedule:  Full-time; hours not specified

Salary: $14.31 per hour


Skills :
Accounting Audit Bookkeeping Office Skills Payroll Written and Oral Communication
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