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Accounting Specialist III

Location : Ocala
Job Type : Regular
Reference Code : 10752162
Hours : Full Time
Required Years of Experience : 3
Required Education : HS Diploma/Equivalent - Associate or higher Preferred
Travel : No
Relocation : No

Job Description :
Performs advanced accounting and bookkeeping work and analysis, assisting in all phases of the financial management process of the College.



Essential Job Functions:

  • Prepare and enter accounts payable information on payables system. Maintenance of purchase order files. Monitor monthly, quarterly and yearly reports.

  • Maintain working relationship with College vendors regarding accounts payable.

  • Assist College personnel with problems and questions related to payables and/or grants.

  • Assist with phone calls and correspondence related to payables and/or grants.

  • Perform a variety of accounting technician duties relating to reconciliation and reporting.

  • Preparation of manual checks when required.

  • Analyze grants and projects for the College, including budget analysis, maintenance of files and project status. Monitor monthly, quarterly and yearly reports.

  • Assist the custodian of projects with narratives, forecasts, state contracts or fiscal management of their project. Meet with administrators relating to project projections and progress.

  • Function as budget analyst and monitor departmental reports. Assist College personnel with fiscal problems and budget questions.

  • Research and compile various reports and financial statistics. Perform evaluations of fiscal projects for the supervisor. Check and distribute accounting reports and assist in other office and accounting activities

  • Prepare draw down collections relating to financial aid payments due to the College.

  • Research data in computer relating grants.

  • Assist with payroll data input.

  • Assist with editing payroll to assure match between inputs and paper copies.

  • Assist with posting vacation and sick leave records.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

Required Qualifications :


High school diploma or equivalent required. Associate degree or higher preferred, preferably in a field related to accounting and bookkeeping.

Three or more years of experience in the maintenance of bookkeeping and accounts payable records preferred.



  • Positive human relations' skills.

  • Knowledge of business English, spelling and punctuation.

  • Knowledge of accounting practices and principles. Knowledge of the College's procedures relating to loans and grants. Knowledge of the techniques used in statistical analysis.

  • Ability to maintain complex bookkeeping and accounting records.

  • Ability to establish and maintain effective working relationships with employees and students.

  • Ability to perform researches relating to accounting records.

  • Ability to comprehend and interpret grants budgets and legal requirements.

Essential Physical Skills:

  • Acceptable eyesight (with or without correction).

  • Acceptable hearing (with or without hearing aid).

  • Ability to clearly communicate both orally and in writing.

  • Ability to type the prescribed words per minute accurately.

  • Ability to access file cabinets for filing and retrieval of data.

  • Ability to sit at a desk and view a display screen for extended periods of time.

  • Ability to access input and retrieve information from a computer.


  • Works inside in an office environment.

(Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

Work Schedule: Hours not specified

$26,017.00 - $27,578.00 Annually, DOE

Skills :
Accounting Analyze financial data Bookkeeping Microsoft Office Reconcile or balance financial records Written and Oral Communication
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