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Cultural Arts Coordinator

Location : Ocala
Job Type : Regular
Reference Code : 10892152
Hours : Full Time
Required Education : Bachelor's Degree
Travel : No
Relocation : No

Job Description :
Plans, manages, and implements spaces and programs including events, exhibits, competitions, and other venues by performing the following duties. 

Assists with the operation of Cultural Arts facilities and venues in accordance with established policies and procedures. Maintains effective maintenance procedures and reporting inside and outside of facilities and venues to ensure the safety of the structure, the grounds, participants and equipment. Submits work orders and completes risk forms as needed. Assists with the completion of various applications, contracts, and associated paperwork for the performances, acquisition/loan of artwork, maintenance of partnerships, sponsorship agreements, and for special projects as needed. Position has authority to address and restrict access to the facility and/or venue as needed. Sets up equipment, including tables and chairs in preparation for events, exhibits, competitions, and other activities where events and/or cultural arts programs/events are scheduled.

Assists with recruiting, interviewing, counseling, training, scheduling, and evaluating interns and volunteers. Maintains confidential records.

Prepares daily deposit and cash reports and ensures timely delivery of same to Administration. Maintains accurate financial records, reports, and files. Assists in the preparation of the budget. Possesses the ability to work within a fiscal budget and secure innovative partnerships, effectively increasing quality and impact of programming while keeping costs minimal and ensuring cost recovery when necessary.

Maintains accurate participant counts, exhibit/performer agreement forms, art/event inventory, and accident/incident reports. Maintains accurate financial records, reports, and files. Determines measurable methods to track community impact. 

Assists in scheduling and/or prepares marketing and advertising documents, brochures, forms, presentations, media news releases etc. to publicize programs, events and services. Responsible for updates to website and Facebook. Works with Marketing and Promotions Manager on all marketing materials.

Provides a high level of customer service to the public, management, supervisory staff, and other employees in person, by means of memorandums, by telephone, and by regular participation in meetings. Greets visitors to the office and provides general information and answers as needed. 

Seeks partnerships with community groups, artists, vendors, etc.

Solicits sponsorships and assists in grant writing through research, composition of project narratives, and development of project timelines.

Assists with special events for assigned areas and for the department. May provide general custodial duties as needed throughout the day. Performs other duties as assigned. 
Required Qualifications :
Bachelor's degree (B. A.) in Liberal Arts, Arts, Event Planning, Music or closely-related field from four-year college or university; and one to two years related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses: 
Florida Class "E" Driver's License required for travel
Current certification in adult, child and infant CPR (or obtained within six months of hire)
Current First Aid certification (or obtained within six months of hire).

Cultural Arts Coordinator (Arts Specific):
Experience installing fine arts exhibits in gallery spaces. Knowledge of basic museum practices. Experience communicating with diverse populations and artists.

Cultural Arts Coordinator (Performing Arts Specific):
Experience implementing performing arts related event. Experience working with performers, vendors, production companies and other related elements. Knowledge of current event standards, rules, regulations, and permitting.

Supervisory Responsibilities: 
Must be able to organize, train and supervise interns and volunteers. 

To perform the job successfully, an individual should demonstrate the following competencies: 

Language Ability:
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.

Math Ability:
Ability to work with mathematical concepts. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, measurements, and proportions to practical situations.

Reasoning Ability: 
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, written, verbal, or diagram form and deal with several abstract and concrete variables.

Computer Skills: 
To perform this job successfully, an individual should have knowledge of Word Processing software and Spreadsheet software. Must be able to operate video and audio equipment.

Other Required Skills:
Requires basic skill and ability to operate small equipment including hand, power and motorized equipment such as a utility cart, drills, screw drivers and various other tools including the ability to manipulate tools, instruments, devices, etc., normally requiring coordination with eyes, hands, and/or feet.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly exposed to outdoor weather conditions. The employee is occasionally exposed to outdoor weather conditions including heat, humidity, direct sunlight, etc.; work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; toxic or caustic chemicals and risk of electrical shock. 
The noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The employee must regularly lift up to 25 pounds, occasionally lift and/or move up to 50 pounds, and occasionally move lift/move up to 100 pounds with assistance. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. 

Work Schedule: Full-Time, hours not specified

Annual Salary: $31,500 to $ 55,000.00, DOE
Skills :
Event Planning Microsoft Excel Microsoft Outlook Microsoft Word Organizational Supervisory Experience Train staff Written and Oral Communication
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