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Logistics Assistant

Location : Ocala
Job Type : Internships Opportunities
Hours : Full Time
Required Years of Experience : 5
Required Education : High School
Travel : No
Relocation : No

Job Description :

The Logistics Assistant reports to the Logistics Specialist to help manage the: request, purchase, and receipt of incoming goods and materials, tracking and stocking of those goods and materials for use, manages inventory, and tracks the shipment of outgoing materials, parts or products to enable the plant to operate efficiently and cost-effectively while supporting the policies, goals and objectives of the company.

Essential Duties and Responsibilities:

Responsible for:

• Receiving raw materials and goods, as per the company Purchase Orders, reconciling the actual materials received (quantity and quality) to the purchase order.
• Performing “receiving inspections” for resins and colorants to ensure Labeling Specifications meet accepted criteria on the Certificate of Analysis, or equivalent.
• Inspecting incoming materials by confirming specifications; conducting visual inspections; rejecting and returning unacceptable materials.
• Ensuring Conforming materials are labeled and moved to the appropriate warehouse location, and Non-conforming materials are placed on “hold” in a designated area until they are reconciled and reprocessed. Physically moving the inventory to its designated area.
• Assisting QA in gathering and analyzing information to help manage the ASL (Approved Supplier List).
• Maintaining a healthy and safe environment by adhering to all Health and Safety Policies and procedures as they relate to company and regulatory requirements (i.e., ensures current Safety Data Sheets are on hand for all raw materials being used in the plant, and ensures accurate labeling and placement of containers).
• Helps maintain the Chemical and Material Data Sheet Binders.
• Receiving internal manufactured products to be shipped from the Production and Quality Assurance departments, and processing them in accordance with customer contractual requirements.
• Ensures product labeling is correct and matches paperwork.
• Submitting all relevant purchasing documents, shipping documents, and bills of ladling to the accounting office daily.
• Assisting the Logistics Specialist with the implementation of the SAP Enterprise Resource Planning system; provides logistics data to CEO.
• Assisting the Logistics Specialist by preparing reports, analyzing data and making recommendations for improving the shipping and receiving processes. Makes recommendations to enhance and enforce policies and procedures for logistics activities.
• Knowledgeable of ISO-9001 documentation and requirements that are directly related to and/or impacted by company obligations and policies.
• Assists the resolution of supplier corrective action request (SCAR) with Quality Manager.
• Helps manage warehouse operations, including but not limited to storage, tracking and retrieval of raw goods and inventory.
• Verifying that containers are properly labeled, and bulk products are put into proper bins, that boxes/bags are properly sealed, and appropriate boxes are properly stacked on skids, if required.
• Provides feedback to supervisor regarding safety, fit, tolerance, quality, appearance or questionable procedures and practices.
• Maintains safe and healthy work environment by following standards and procedures; complying with legal regulations. Familiar with federal regulatory agencies and international quality standards.
• Ability to arrive at work in a timely manner to receive daily job assignment and be at workstation prior to the start of shift

• Maintains accurate records of quantity and location of inventory, verifies the records on a continuing basis, and performs periodic inventory audits.
• Generates and attaches inventory labels for raw materials upon receipt.
• Creates specific customer shipping labels and manual packing slips, when required per contract.
• Willingness to lend a hand, in any company department that might need assistance to support the company.
• Assist others in lifting and moving of heavy objects (e.g., moving boxes of parts during or after inspection).
• Reports to the Safety Committee or other Management, any unsafe equipment, unsafe plant (building) conditions, or unsafe acts performed by employees.
• Recommends improvements in productivity and organization within respective departments.
• Segregates and documents defects as they are discovered during inspection.
• Updates job knowledge by participating in educational opportunities, reading technical publications, etc.
• Follows regulatory requirements as they pertain to assigned job responsibilities
• Performs other duties as required.

Required Qualifications :

• Process-oriented. Strong customer service, time-management, and organizational skills.
• Ability to effectively communicate in English both in written and verbal form.
• Collaborative, team-player.
• Must be able to drive a fork lift.
• Must have some MS Office experience (Word and Excel).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude.
• Must have high-level of integrity and trust-worthiness.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Ability to speak effectively one-on-one and with groups (i.e., collaborating with coworkers, negotiating with vendors, or coordinating with distributors).

Minimum Education and/or Work Experience Requirements:
• Education: High School diploma or GED equivalent.
• Five or more (5+) years of logistics experience. Warehouse logistics, Supply Chain Management, Shipping & Receiving, or Retail Management. Supervisory experience or equivalent combination of education and experience.
• Knowledge of computer systems and experience using MS office (Excel and Word), logistics software, an ERP tool, or other tracking system is required.
• Specialized training: in Logistics, Six Sigma, and/or Lean is preferred.
• Previous experience:
• Forklift certified is required.
• Crane operation experience is a plus.


• Ability to lift 55 pounds occasionally and lesser weights more frequently.
• Ability to stand for long periods of time. Approximately 80% of time on the job is spent standing up.
• Ability to have good eye & hand coordination to see and use various tools & machines and good balance.
• Execution of duties may include lifting, reaching, standing, squatting, kneeling, pushing, pulling, rolling, bending and hand usage. These activities will require that one be in general good health.
• Able to maintain a safe and clean work environment.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

Skills :
ERP Logistics Microsoft Office Shipping & Receiving Supervisory Experience Supply Chain Warehouse inventory control
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