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Payroll Manager

Location : Ocala
Job Type : Regular
Reference Code : 10823796
Hours : Full Time
Required Years of Experience : 60
Required Education : Bachelors Degree
Travel : No
Relocation : No

Job Description :
This is a highly responsible, professional, technical, supervisory position, which develops and controls all tasks necessary to accomplish the City's payroll objectives. This position coordinates with the finance, human resources, and information technology staff regarding implementation of new policies, procedures, and special projects. This position reports to the Fiscal Operations Supervisor.



Technical: Applies comprehensive knowledge of FLSA and IRS legal requirements, processes and procedures. Reviews systems set up, ensuring compliance with City handbook, and three separate collective bargaining agreements (CBA's). Creates and implements pay codes, ben/ded codes, updates tables, yearly set up requirements, system adjustments, and special payrolls as needed. Reviews worker's compensation payroll data safeguarding accurate payments. Reviews and reconciles payroll liability accounts. Responsible for all payroll tax activities and prepares journal entries for various transactions.

Software: Manages and administers the evaluation of current and projected computer-based applications and systems. Researches complex calculation issues within various software, working with implementation teams, to resolve matters. Consults with users, administrators, and IT Department to identify departmental application requirements and computerized solutions to adapt future procedures to meet the needs of the City. Performs periodic tests of payroll software updates as needed.

Supervision: Provides guidance and supervision for assigned staff and evaluates their performance; prepares and conducts performance evaluations. Reviews work flow processes as well as assignment and delegation of duties to ensure audit compliance and separation of duties. Schedules hours of work to provide departmental coverage.

Recruitment/Training: Maintains accurate job descriptions, screens, interviews, selects new employees, and recommends terminations as needed. Identifies, develops, and implements one-on-one training for assigned staff, including cross-training as needs arise and job functions change. Provides assistance and guidance in tasks assigned as well as special projects. Conducts staff meetings and coordinates staff training to comply with City requirements.

Reports: Compiles, researches and prepares various complex payroll reports, which at minimum includes: balancing gross wages/FWT/Fica wages, US Census E-4 annual reporting, Worker's comp annual audit, 941 reconciling/reporting, W-2 processing, and year-end audit reconciliation documentation. Develops recommendations, observations, or summaries, and submits written and/or oral reports to management on a variety of special assignments.

Administrative: Communicates and ensures compliance with regulatory laws, CBA's, City policies and procedures to City staff, employees, governmental agencies and the general public. Monitors the progress of departmental projects, reviews timeliness and prepares periodic updates. Reviews and processes subpoenas and complex public records request.

Payroll Process: Troubleshoots intricate import errors, using analytical skills to resolve issues within a strict timeframe. Monitors payroll process, assessing issues, adjusting tasks mid-process as necessary to meet deadlines. Reviews magnetic files and processes final bank files for payment.

City Wide Training: Creates and presents payroll information thru new hire orientation, in coordination with the HR Staff Development and Training Manager. Creates and conducts periodic payroll training for departmental payroll clerks and supervisors and/or managers as needed.

Customer Service: Assists city employees and general public with in-depth technical questions pertaining to payroll related issues. Establishes and maintains strong working relationships with internal and external auditors, representatives of state/local agencies and associations, City management, staff and the public.

1. Performs other duties as assigned.
2. Attends and participates in various meetings as required.
3. Performs duties of subordinates, if necessary, to process payroll within deadlines.

Required Qualifications :


Must have a High School diploma or GED supplemented by advanced courses in business practices and the secretarial field. An associate's degree or higher in Business Administration or related field is preferred. Must have three years of verifiable computerized payroll processing or payroll accounting experience. Must have a minimum of five years of verifiable administrative experience of a progressively responsible and technical nature, three of which must have been in a supervisory capacity. Must have three years of verifiable previous work experience dealing with the general public. An equivalent combination of experience, education and training may be accepted. Must have strong knowledge of Microsoft computer applications and previous payroll software experience required. Previous governmental/municipal experience preferred. Experience with timekeeping and payroll software is desirable (Kronos, Eden, and/or Munis etc.).

LICENSES/CERTIFICATES: A CPP or FPC certification preferred 



Must have the ability to supervise, delegate, and monitor work of others. Must be able to use independent judgment and maintain highly confidential information. Ability to lead and inspire subordinate performance and cultivate a team atmosphere. Ability to establish and maintain strong effective working relationships with internal and external auditors, representatives of state/local agencies and associations, City management, staff and the public.

Must have the ability to research, compile, prioritize and analyze data accurately, using critical thinking skills. Must be able to interpret and apply rules, regulations (FLSA, IRS, etc.), policies and CBA's. Must possess knowledge of the principles and practices of payroll, accounting and personnel. Ability to read, understand, and apply complex financial/payroll information. Must have strong organizational and record keeping skills.
Must possess advanced computer skills to complete high volume of detailed work in a timely manner and to meet multiple working deadlines. Ability to work under pressure and remain calm in stressful situations. Must have strong working knowledge of software with the ability to apply to a variety of applications and interfaces.

Ability to communicate clearly and concisely, both orally and in writing to effectively communicate information to the public, employees and all levels of management. Must possess ability to create training materials, and conduct training classes for various levels of employees. Must have knowledge of intermediate and business math to perform and process mathematical calculations, verifying against software calculations.

Training/Skills required: advanced math, business math, advanced business English, typing, data entry, office/clerical, customer service, payroll software, advanced Word, Excel, and Outlook.

Work Schedule: Full-Time, hours not specified

Salary: $46,100.00 - $76,900.00 Annually

Skills :
Accounting Software Business Administration Computer skills FLSA Microsoft Office Organizational Payroll Written and Oral Communication
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