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HMIS Coordinator

Location : Ocala
Job Type : Regular
Reference Code : 11178429
Hours : Full Time
Required Years of Experience : 2
Required Education : Associates Degree
Travel : No
Relocation : No

Job Description :
Veterans Preference



















DESCRIPTION:


The HMIS Coordinator supports the Office of Homeless Prevention by managing the local Homeless Management Information System (HMIS) to ensure that it delivers meaningful data for analysis. The HMIS Coordinator will ensure, through system monitoring and end-user training, that the HMIS is capable of 1) delivering accurate data and 2) generating meaningful reports to government and non-government funders, as well as to local agencies and Marion County Continuum of Care (CoC) leadership.
The HMIS Coordinator is directly responsible for producing error-free data reports to assist in meeting reporting requirements and for creating, maintaining, and updating standard reports that CoC leadership can use to monitor program performance.
In addition to running consistent, ongoing HMIS training, the coordinator also provides program specific support to end-users.
 

EXAMPLES OF DUTIES:


Must be able to work effectively with city staff and US Department of Housing and Urban Development (HUD) personnel for the accurate reporting and use of Homeless Management Information System (HMIS) data.

Provide oversight of data quality in HMIS. Ensure thorough, accurate and timely reporting of homeless data to all concerned parties. Responsible for quality control of data, identification of anomalies and development of recommendations for resolving data problems.

Develop and implement queries and reports for the purposes of HMIS administration. Produce data for federal and state reports.

Provide CoC leadership with HMIS news, strategies and best practices to ensuring compliance with HUD and other funding sources' data requirements.

Submit regular and ad hoc reports to CoC stakeholders (including external regulators, grantors, and donors) and respond to special information requests promptly and as needed.

Create, implement, monitor, and adapt a training plan for HMIS users to improve data entry, reporting, and other end-user goals identified. Provide initial HMIS training for staff new to the CoC and on-going training according to the plan to be developed as part of the duties of this role.

With guidance from supervisor, create, troubleshoot, and revise as needed processes and procedures to ensure timely, and accurate data entry.

Ensure data integrity via regular audits for duplicate or other erroneous entries and provide feedback and re-training to CoC participants and end-users.

Maintain regular contact with HMIS database users, particularly agencies who are required to produce HUD annual performance reports (APR's) and other state-funded grant reports.

Input data into the HMIS system and other applications as needed.

Perform any other tasks deemed necessary for maintaining the quality of the HMIS system.

Perform any other related duties as required or assigned.

Required Qualifications :




















TYPICAL QUALIFICATIONS:


Must possess a high school diploma. Associate's degree in accounting, computer science or other specialized field plus 2 years related experience required. Equivalent combination of education and experience will be considered.

ADDITIONAL SOFTWARE SKILLS
Experience using HUD approved HMIS programs.
 

SUPPLEMENTAL INFORMATION:


COMMUNICATION SKILLS
Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. Ability to read, analyze, and understand general business/company related articles and professional journals; Ability to speak effectively before groups of customers or employees.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS
Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

SUPERVISION RECEIVED
Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.

PLANNING
Limited responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work operations.

DECISION MAKING
Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree.

MENTAL DEMAND
Moderate mental demand. Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; operations requiring intermittent directed thinking to determine or select materials, equipment or operations where variable sequences may be selected by the employee.

ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of highly complex machines and equipment; specialized or advanced software programs.

ACCURACY
Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time, thereby creating an inaccurate picture of an existing situation. Could cause further errors, losses, or embarrassment to the organization. The possibility for error is always present due to requirements of the job.

PUBLIC CONTACT
Occasional contacts with patrons on routine matters.

EMPLOYEE CONTACT
Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.

SOFTWARE SKILLS REQUIRED
Advanced: Spreadsheet
Intermediate: Word Processing/Typing
Basic: Alphanumeric Data Entry, Contact Management, Database, Presentation/PowerPoint

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is continuously required to talk or hear; regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms; and occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl, taste or smell.

The employee must occasionally lift and/or move up to 25 pounds, frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

ENVIRONMENTAL CONDITIONS
There are no harmful environmental conditions that are present for this position.
The noise level in the work environment is usually moderate.

ADDITIONAL INFORMATION
Ability to use both internal and external resources to obtain information and data necessary to carry out routine assignments and special projects. Must have ability to establish and maintain effective working relationships with management and staff.

Position is full time, hours not specified

Annual Salary: $38,100.00 - $68,700.00, DOE

Skills :
Accounting Computer skills Data entry Microsoft PowerPoint Microsoft Word Written and Oral Communication
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