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Office Administrator

Location : Ocala
Job Type : Regular
Hours : Full Time
Required Years of Experience : 2
Required Education : Associates Degree
Travel : No
Relocation : No

Job Description :

·         Reporting accurate information to payroll processor (Paychex) for staff of approximately 25 including keeping up with requested changes to deductions, rates, and bonuses.

·         Performing HR functions including onboarding new staff, coordinating background checks, drug screens, and handling all paperwork for hiring and benefit accounts.

·         Processing Accounts Payable for the firm, maintaining vendor relationships, and recording transactions in QuickBooks.

·         Collecting Accounts Receivable for the firm, assisting in setting up and monitoring client payment plans, and working with the billing department to post payments properly to client accounts.

·         Preparing and posting bank deposits, and assisting with other banking & loan functions as necessary.

·         Coordinating the firm calendar for staff vacations, conferences, training seminars and other events.

·         Providing oversight and support for the other Administrative staff, including serving as back-up when necessary.

·         Performing other administrative duties as required.


The ideal candidate will be a self-starter, be a team player, and have experience in managing a professional office. A high level of professionalism, integrity, and confidentiality is a must.


This position requires someone who can work independently with the ability to see projects through to completion.

$18.00-$20.00/hr. DOE

Required Qualifications :
 Candidate will need to be computer savvy, with solid working knowledge of Microsoft (Outlook, Word, Excel) and the ability to quickly learn new software. QuickBooks experience is a huge plus.
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